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Getting ready for a new year...
This guide applies to BookIt! version 2


You succesfully operated BookIt! last year and now need to set up for the new academic year.
What do you need to do?

Make a copy of the BookIt folder for backup.

Run the setup guide (the button with the light globe on the toolbar) and have the manual handy. Step through the guide, ignoring things that are already correct. The items in small print below are probably correct already, so don't require any action on your part. The key tasks are in blue.

1. Data Removal - Page 46 - No Action Required

2. Check Calendar - Page 47
Check the date range.
If it doesn't extend to the end of the year, then choose Extend Calendar and add 365 or so days.
If you don't need last year's data, then choose Reduce Calendar and remove those days from the front of the calendar

3. Mark holidays - Page 48
Get your planner out, find all the school's holidays for the year, including the public holidays and mark them on your calendar. You can also mark curriculum (student free) days because for most purposes in BookIt! these days are non booking, like holidays.
If you have a cyclic timetable, it is critical that these days are marked accurately.

4. Class Groups - Page 49 - Check, and modify if necessary

5. Departments - Page 52 - Check, and modify if necessary

6. Users - Page 53 - Check, and modify if necessary

7. Resources - Page 55 - Check, and modify if necessary

8. Linked Resources - Page 70 - Check, and modify if necessary

9. Timetable Structure - Page 72 - No Action Required usually

10. Mark Timetable Days - Page 75-77
This must be done.

11. Set and Apply Timetable Templates - Page 78-85
Do this where you have bookable resources (usually rooms) that are timetabled and not always available.

Then log in as a teacher and check that the setup is as you would expect.