Hytek Meet Manager

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Hytek Meet Manager

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Meet Manager (MM) is commonly used at higher level carnivals because of its integration in timing systems at both Swim and Track and Field venues.  However it has not been designed in the context of hierarchical school carnivals that we in Australia usually run.


MM provides no straightforward way to import competitors from other providers' software.  This is what we have aimed to provide in ST2200.




The MM - SportsTrak 2200 process


Overview of the MM process

Overview of the MM process


Obtain the Export files from Meet manager

Swim described here

T & F described here


Create a SportsTrak version of the MM Program

SportsTrak 2200 reads the MM export files for programs of events, both T & F and Swimming.  As it reads the file it creates relevant Carnival Settings, Age Groups, entries in the Library of Events and the program of events.


SportsTrak 2200 can read the MM web page of Teams and produce SportsTrak team files.


A school coordinator familiar with SportsTrak can either

Directly add students and place them as competitors

Import students and place them into events

Use Wizard 5 to move best competitors from a house carnival into the MM program and edit competitors to suit


The MM import file can then be created.


Send the MM import file to the MM operator

Swim described here

Track and Field described here


Things to be careful of...


Meet Manager cannot import 'spare competitors' for use in case some one doesn't show.  The best way around this seems to be to have extra events on the Meet Manager program for each age group-gender that are clearly understood to be for an emergency list.  Meet Manager does not allow arbitrary event names so the events must be actual event names such as 13Yr F 100m.


These dummy event must be present from the start in MM, so the export to SportsTrak creates them and allows coordinators to place their emergencies in.


Coming from Year Level Carnival

MM only does Age Based carnivals.

If you want to progress students from a SportsTrak Year Level carnival to a MM Age Group carnival you can using Wizard 5.  But if you expect all Yr07 competitors to end up in 13Yr, all Yr08 to end up in 14Yr etc, it will not happen.  Wizard 5 places students from the house carnival into the inter-school based on their age group, not year level.


Identical Events

SportsTrak's Wizard 5 will place competitors into the first event that matches.  eg 13Yr F 100m competitors will be placed in the first event of that type in the MM program.  So if the MM program has multiple events of the same Age/Gender/Event Type, the competitors will need manual editing before producing an export file.


Diving Events

Meet manager cannot import competitors for Diving from an SD3 import file.  They must be given to the MM coordinator for direct entry.


Your Age Group format shouldn't be U/13 etc

The Meet Manager program uses age groups in the format 12Yr, 13Yr.  If you have your own data in the other age format (U/13 etc.),  go to Carnival Setup > Carnival Settings and change the format to 12Yr  and your data will convert automatically.